Bryan-Bennett Library

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April 18, 2017

Bryan-Bennett Library

Regular Board Meeting Minutes

April 18, 2017

 

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:34 pm with the following trustees present: Gloria Bierman, Jane Gaston, Jane Mordecai, Joyce Raver and Gayla Wilkerson. Trustee Tom Champion arrived at 6:39 pm. Trustees Joyce Hahn, Jack McGuire and Ann Wilzbach were absent. Also in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. Mark Howe attended as a visitor.

Secretary’s Report

The minutes of the March 21, 2017 meeting were approved as presented on a motion by Trustee Wilkerson with a second by Trustee Bierman. Trustee Champion was not here for this vote. All other trustees present approved.

Treasurer’s Report

The treasurer’s report for April 2017 was approved as presented on a motion by Trustee Bierman with a second by Trustee Raver. All present voted “yes” on roll call.

The bills for April 2017 totaling $15,622.76 were examined and approved on a motion by Trustee Mordecai with a second by Trustee Wilkerson. All present voted “yes” on roll call.

A motion to transfer funds in the amount of $16,000.00 from the Money Market account into the Checking account in order to pay the April bills was made by Trustee Champion with a second by Trustee Mordecai. All present voted “yes” on roll call.

Committee Reports

The Ad hoc Remodeling Committee was the only committee to report. Chairperson Raver updated on the purchase and delivery of an easy chair for the stacks area and a toy bin for the children’s area. Art work still remains to be purchased. A horseshoe-shaped table for use in children’s programming is also under consideration of purchase.

New Business

A.      Proposal from the Salem Historical Commission to donate a counter from the Sweney store-Director Keller was told by the board to decline the donation of a 9-foot long counter that was once used in the old Sweney Drug Store. The library does not have space nor the need for a counter.

B.      Contract for Armory Table-Mark Howe presented his contract for the permanent loan to the library of a table he has constructed from materials from the Salem Armory.  Director Keller consulted with City Attorney Mike Jones and with City Manager Bill Gruen about the contract. They had a few minor changes that they suggested. After a brief discussion, Director Keller was instructed to check with the City’s insurance carrier on getting the table on the list of items in the library that have a set value. Once that is done, Director Keller and Mr. Howe will go over the contract to make any necessary changes and present that contract to the board for their approval.

C.      Library Board Officers for Fiscal Year 2017-2018-President Gaston requested nominations for board officers. After a brief discussion, the following trustees were selected on a motion by Trustee Champion with a second by Trustee Mordecai:

·         Jane Gaston-President

·         Joyce Raver-Vice President

·          Joyce Hahn-Treasurer

·          Jack McGuire-Ethics Officer

·          Gayla Wilkerson-Secretary

                      All present voted “yes” on roll call.

Unfinished Business

A.      Proposed Fiscal Year 2017-2018 Budget-Director Keller reported that she is finishing up the proposed budget and will e-mail copies to the board members within the next week.

Director’s Report

Lazerware installed the upgrades to the communications gear today.

Custodian Chappell is painting the dinosaur. He has completed one coat and intends to do touch up as time allows.

The employee who was off on medical leave has returned to work.

New Circulation Clerk Juanita Ricker is working out well. Ms. Ricker speaks Spanish and knows sign language.

Director Keller has applied for a $1,000.00 Illinois Speaks grant through Illinois Humanities. This grant requires 4 public events that will be geared to people over 50. The Friends of the Bryan-Bennett Library have pledged to match any funds needed above $1,000.00.

Director Keller requested that the board designate the new blue children’s chair as surplus. They are not meeting the needs of our patrons.  A motion to designate the six blue children’s chairs as surplus and to allow Director Keller to sell them for no less than $5.00 each was made by Trustee Wilkerson with a second by Trustee Raver. All present voted “yes” on roll call.

Director Keller reported on a problem patron and requested guidance on handling problem patrons in the future.  The board instructed Director Keller that she may temporarily ban any patron and then bring the issue before the board for consideration of a permanent ban. In regards to this particular problem patron, he will be allowed to apply for a library card if he has the proper identification and causes no trouble when he applies. Any problems with causing a scene will result in the police being called immediately and his being permanently banned.

IMRF met clients in the board room on March 23.

Modern Woodmen are holding their annual speech contest here on April 25 and 27, and May 4.

The State Library has awarded BBL a Per Capita Grant in the amount of $5,811.65. The check will arrive later in 2017.

Chris Maxey has approached Director Keller with a request to use BBL as a pick-up site for the Hungry Hearts program this summer. They provide lunches for under-privileged children during the summer months. They will serve out of the trunk of a car and only need space on the parking lot to do so. The board agreed to the request but want Director Keller to designate a safe place on the parking lot on the north side of the building for this purpose.

Board Members’ Reports

President Gaston thanked Trustee Bierman for her years of faithful service to the library board. Trustee Bierman has served on the board since 2005 and she has decided not to renew her appointment in order to pursue other endeavors.

Adjournment

A motion to adjourn the meeting was made by Trustee Champion with a second by Trustee Raver. All agreed. The meeting adjourned at 8 pm.

Respectfully submitted,

 

 

Gloria Bierman                                                                                                                                                           BBL Board Secretary