Bryan-Bennett Library

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January 20, 2015

Bryan-Bennett Library Regular Monthly Board Meeting Minutes: January 20, 2015

Call to order

President Jane Gaston called the regular monthly library board meeting to order at 6:30 p.m. with the following trustees present: Gloria Bierman, Sherm Doolen, Jane Gaston, Joyce Hahn, Jack McGuire and Joyce Raver. Trustees Jane Mordecai, Craig Morton and James Reincke were absent. Also in attendance were Library Director Kim Keller and Assistant Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the November 2014 meeting were approved as presented on a motion by Trustee Doolen with a second by Trustee McGuire. All present approved.

Treasurer’s Report

The treasurer’s report for December 2014 and January 2015 were approved as presented on a motion by Trustee Doolen with a second by Trustee Raver. All present voted “yes” on roll call.

The bills for December 2014 totaling $14,069.04 and the bills for January 2015 totaling $16,388.69 were examined and approved as presented on a motion by Trustee Bierman with a second by Trustee Hahn. All present voted “yes” on roll call.

Committee Reports

No committee reports at this time.

New Business

A motion to keep Closed Session Minutes closed was made by Trustee Doolen with a second by Trustee Bierman. All present voted “yes” on roll call.

Unfinished Business

Director Keller was instructed to compose a policy on background checks on all new hires and present it to the next board meeting for examination and approval.

Director Keller submitted a Construction Grant application for tuck pointing the building. Bids on the bathroom remodel were not available before the grant deadline and could not be included in the grant. A motion to pull the Construction Grant application for tuck pointing in order to apply next year for a Construction Grant to cover a bathroom remodel was made by Trustee Raver with a second by Trustee McGuire. Trustees Bierman and Hahn voted “no” on roll call. All others present voted “yes” on roll call. Motion carried.

Although the bids for the bathroom remodel are not yet available, it is known that there is asbestos in the tile. Director Keller was instructed by the board to let City Public Works Director John Pruden decide how best to handle the asbestos situation.

Director’s Report

Director Keller announced that BBL has been awarded a Fiscal Year 2015 Illinois Public Library Per Capita Grant in the amount of $9,356.25. The check has not yet been received.

The 2013-2014 E-Rate Grant in the amount of $1,413.31 has been received.

Director Keller updated the board on recent donations which included:

·         $50.00 from the Salem Book Club in appreciation for letting the group meet at BBL.

·         $20.00 from a couple in the Dulcimer group in appreciation for the group meeting at BBL.

·         Friends of the Bryan-Bennett Library  donated the money for the purchase of a Keurig coffee maker and supplies in honor of the work by Friends volunteers Lily Decker and the late Maurice Decker.

·         Wanda Fatheree donated the cost of the plaque for the dinosaur. This donation was made in honor of Maurice Decker.

·         The Post Office donated its Rudolph the Red-Nosed Reindeer display. The reindeer and sleigh will be used as a decoration next Christmas and the rest of the display can be used at any time.

·         Wal-Mart made several donations recently including office supplies and toys.

Director Keller updated the board on a question from the last meeting concerning an electronic inventory module. The Polaris platform has a module and the library system is making a tutorial on how to use the module and will schedule training sessions with libraries. A session for BBL will be scheduled in the spring.

Director Keller followed up on questions from last month on the interest rates of three accounts. The Money Market account is earning .15 percent , Petty Cash checking is earning .01 percent and the Memorial Fund is earning .03 percent.

Director Keller reported that the hallway, kitchen and restrooms have been buffed. The carpets have been cleaned over the Christmas break. The carpets will be cleaned again after the spring thaw.

Library Certification with the Library System was completed on January 13, 2015.

Staff members were surprised and pleased with the $50 gift card from the board and with a $75 gift card from the City Council and City Manager Bill Gruen. They are all very appreciative.

Depositions for the lawsuit will be taken on January 29.

Board Members’ Reports

President Gaston reported that City Manager Bill Gruen and Public Works Director John Pruden have discovered there may be money from IDOT in the amount of $70,000 that Senator Kyle McCarter has allocated for sidewalk improvement for the Bryan-Bennett Library. The City will take direction from the library board as how the money should be spent on the sidewalks. The money should not as yet be considered secured as the state is undergoing many changes with the new governor.

A motion to accept City Manager Bill Gruen’s recommendation to enter into an agreement with Rhutasel & Associates to develop a plan for the sidewalks was made by Trustee McGuire with a second by Trustee Doolen. Trustee Joyce Hahn abstained. All others present voted “yes” on roll call.

A motion to set the priorities for the sidewalks was made by Trustee Bierman with a second by Trustee Hahn. All present voted “yes” on roll call The priorities approved are:

1)      Replace the east sidewalk.

2)      Add a new south sidewalk.

3)      Repair any existing west sidewalks.

4)      Repair any existing north sidewalks.

Adjournment

The meeting adjourned at 8:18 p.m.

Respectfully submitted,

Gloria Bierman, BBL Board Secretary