Bryan-Bennett Library

Loading palette preview

July 21, 2015

Bryan-Bennett Library Regular Board Meeting Minutes: July 21, 2015

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:34 pm with the following trustees present: Gloria Bierman, Tom Champion, Jane Gaston, Joyce Hahn, Jane Mordecai, Joyce Raver, and Ann Wilzbach. Trustees Sherm Doolen and Jack McGuire were absent. Also in attendance were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes were approved with one change to page 2, last line: 25% discount, not a 20% discount, on a motion by Trustee Raver with a second by Trustee Mordecai. All present voted “yes” on roll call.

Treasurer’s Report

The treasurer’s report was approved as presented on a motion by Trustee Hahn with a second by Trustee Wilzbach. All present voted “yes” on roll call.

The bills for July 2015 were presented with an addition of one late arriving bill payable to Expert Computer for Equipment Maintenance (314-00) in the amount of $75.00, check number 10827. This brings the total of July bills to $14,994.14. The July bills were then examined and approved as well as a transfer of funds from the Money Market account to the Checking account in the amount of $10,000.00 (check number 112) on a motion by Trustee Hahn with a second by Trustee Wilzbach. All present voted “yes” on roll call.

Committee Reports

No reports at this time.

New Business

No new business at this time.

Unfinished Business

President Gaston asked for an update on tuck pointing the building. Director Keller has received one estimate for the project. City Manager Bill Gruen and Public Works Director John Pruden advised that the job be bided out more fully whenever the library board decides to go through with the project.

Director’s Report

Deanna Purcell at Kane Insurance Agency asked their legal underwriters to look over the Bryan-Bennett Library Room Rental Policy. They felt that the $100,000 coverage for each incident was not enough. They advised that the Library Board should review the policy and require the same coverage that is in the Library’s insurance policy, which is $1million for each incident.

The tree on the south side of the building has been removed. The clean-up was done by city crews.

Assistant Public Works Director Annette Brushwitz has instructed the contractor who waters the flowers to water Bryan-Bennett Library flowers first.

Sidewalk project on hold until the State of Illinois works out it’s budget.

Problems with the telephone service to the Genealogy Room have been resolved.

Americana has picked up the 2 benches donated by Keep Salem Beautiful. They will change out the legs and return them.

The City’s auditors have finished the Library’s portion of the annual audit. No questions this year.

City Manager Bill Gruen has advised the Library and all City departments that there probably will not be an increase in funding during the next fiscal year.

Summer Reading Program is drawing good crowds. Four more events remain.

BBL will again conduct the annual Halloween Costume Contest.

Featured guests of upcoming “Expert Office Hours” are Salem Elementary Superintendent Leslie Foppe, Terri Morton of the Medicine Shoppe and beekeeper Brenda Lyons from the Marion County Cooperative Extension.

Circulation clerks Erica Gaines and Amanda Jourdan along with Director Keller will attend a book covering workshop in Effingham on Friday, July 24.

The Illinois Public Library Annual Report has been submitted.

Board Members’ Reports

President Gaston suggested that the library be added to the city’s list of projects that are funded with grant money from Union Pacific Railroad.

President Gaston and Trustee Raver will pick out and place the stepping stones around the Memorial Bench. President Gaston reminded everyone that the leg changes for the Keep Salem Beautiful benches will be $50.00 per bench.

Executive Session

A.      5 ILCS 120/2 C 1 and 2 Personnel-A motion to go into Closed Session was made by Trustee Hahn with a second by Trustee Raver. All present voted “yes” on roll call. Closed Session began at 7:30 pm.

Adjournment

The closed session ended and the meeting adjourned at 8:03 pm.

Respectfully submitted,

Gloria Bierman, BBL Board Secretary