Bryan-Bennett Library

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March 21, 2017

Bryan-Bennett Library

Regular Board Meeting Minutes

March 21, 2017

 

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:37 pm with the following trustees present: Gloria Bierman, Tom Champion, Jane Gaston, Joyce Hahn, Jane Mordecai, Joyce Raver, Gayla Wilkerson and Ann Wilzbach. Trustee Jack McGuire was absent. Library Director Kim Keller and Library Assistant Director Kim Baldridge were also in attendance. There were no vistitors.

New board member Gayla Wilkerson was introduced by President Gaston and welcomed to the board by all.

Secretary’s Report

The minutes of the February 21, 2017 meeting were approved as present on a motion by Trustee Wilzbach with a second by Trustee Raver. All present approved.

Treasurer’s Report

The treasurer’s report for March 2017 was approved as presented on a motion by Trustee Champion with a second by Trustee Bierman. All present voted “yes” on roll call.

The bills for March 2017 totaling $16,471.01 were examined and approved on a motion by Trustee Champion with a second by Trustee Raver. All present voted “yes” on roll call.

A motion to transfer $17,000.00 from the Money Market account into the Checking account for the purpose of paying the March bills was made by Trustee Mordecai with a second by Trustee Hahn. All present voted “yes” on roll call.

Committee Reports

The only committee reporting this month was the Ad hoc Remodeling Committee. Trustee Raver updated the board on the progress. Finishing touches need to be completed. New pictures for the hallway, a new reading chair and a new toy container are all that are left to be purchased. The project will be complete once this is done.

New Business

A.      Proposed FY18 Budget-Director Keller is still working on this and will present it at next month’s meeting.

Unfinished Business

A.      Proposed Travel Expense Policy-A motion to approve the proposed Travel Expense Policy as presented by Director Keller was made by Trustee Wilzbach with a second by Trustee Bierman. All present voted “yes” on roll call.

B.      Communications Gear (Switch & Pix) Update-A motion to accept the bid from Lazerware, Inc. in the amount of $2,232.34 was made by Trustee Hahn with a second by Trustee Bierman. All present voted “yes” on roll call.

Director’s Report

Director Keller updated the board on the various activities in the library and gave a brief rundown of upcoming programs.

The case against the teens involved in the vandalism to the library has been turned over to teen court. Both juveniles were first time offenders and if they comply with the orders of the teen court this incident will not go on their records.

Cloud Library has been making changes. Information about this is found in the board packet.

An employee who had been missing several shifts decided to resign due to frequent illness. Another employee who had been showing signs of declining health failed to show up for his shift on March 11. Police were called to do a wellness check and found him unresponsive. He was hospitalized and is now on medical leave until his health improves.

Two circulation clerk positions were open for hire. Erica Gaines was hired to fill one of these positions. Ms. Gaines is a former employee who left last year to attend school and is now back. Director Keller has interviewed for the other position and willing be filling that vacancy as soon as background checks are completed.

Weeding of the fiction section will begin next week.

Public Works Director John Pruden has indicated that the wheel chair parking spaces can no longer be along Maple Street. There is not enough room according to code. He will be contacting Board President Gaston concerning the placement of a handrail on the extra step created by the new sidewalk.

Director Keller presented a breakdown of the expenses in the Line Item 319 Donation/Grant Furniture as requested by President Gaston at last month’s meeting.

Director Keller will be taking vacation days on March 27 and March 31.

Board Members’ Reports

President Gaston recognized the Thank you notes the board had received from BCMW and Mr. Waller’s Class.

Several board members express concern about the parking space directly in front of the steps on the Maple Street Entrance. This spot should be designated as a no parking spot. It is an unloading/loading space for people with handicaps as it is near the ramp. Director Keller will contact Public Works Director Pruden about getting the spot striped accordingly.

 

5 ILCS 120/2 C 1 and 2-Personnel

The board decided there was no need to go into close session to discuss personnel at this time.

Adjournment

A motion to adjourn the meeting was made by Trustee Mordecai with a second by Trustee Wilzbach. All agreed. The meeting adjourned at 7:22 pm.

Respectfully submitted,

 

 

Gloria Bierman                                                                                                                                                          BBL Board Secretary