Bryan-Bennett Library

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May 16, 2017

Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

May 16, 2017

Call to order

President Gaston called the regular monthly board meeting to order at 6:35 pm with the following trustees present: Tom Champion, Jane Gaston, Joyce Hahn, Lynn Larimer, Jane Mordecai and Joyce Raver. Trustees Jack McGuire, Gayla Wilkerson and Ann Wilzbach were absent. Also in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. There were no visitors. The board welcomed new board member Lynn Larimer.

Secretary’s Report

The minutes of the April 18, 2017 meeting were approved as presented on a motion by Trustee Champion with a second by Trustee Mordecai. All approved.

Treasurer’s Report

The treasurer’s report for May 2017 was approved as presented on a motion by Trustee Champion with a second by Trustee Raver. All present voted “yes” on roll call.

The board requested that in the future the total for the First Bank Checking Account on the asset sheet be taken from the Quickbooks Program rather than the Bank statements.

A motion to designate $4,000.00 of surplus funds from FY 16-17 in the Money Market account as Building/Furnace & Air Conditioning funds bringing the total in the fund up to $8,000.00 was made by Trustee Hahn with a second by Trustee Mordecai. All present voted “yes” on roll call.

The bills for the April Addendum 2017 totaling $2,782.48 were examined and approved on a motion by Trustee Raver with a second by Trustee Larimer. All present voted “yes” on roll call.

The bills for May 2017 totaling $14,104.38 were examined and approved on a motion by Trustee Raver with a second by Trustee Larimer. All present voted “yes” on roll call.

A motion to transfer $15,000.00 from the Money Market account into the Checking account for the purpose of paying the May bills was made by Trustee Mordecai with a second by Trustee Hahn. All present voted “yes” on roll call.

Committee Reports

A.      Building and Grounds-President Gaston met with Public Works Director John Pruden about concerns the library board has about the safety of the new design of the Maple Street sidewalk. She requested that the city look into the matter and take responsibility for any actions that may need to be taken. Trustee Raver reported that all the flowers have been planted and requested that staff keep them watered.

B.      Finance-No report at this time.

C.      Personnel-No report at this time.

D.      Policy-No report at this time.

E.       Ad hoc Remodeling-Trustee Raver reported a meeting is being schedules for next week.

New Business

A.      Non-Resident card-A motion to participate in the Public Library Non-Resident Services Program for the coming year of July 1, 2017 – June 30, 2018 was made by Trustee Champion with a second by Trustee Larimer. All present voted “yes” on roll call.

B.      Letter to City Manager for property taxes payable in 2018-A motion to approve the letter as presented to the board by Director Keller to the Salem City Manager requesting the library’s desire for the property tax levy was made by Trustee Mordecai with a second by Trustee Champion. All present voted “yes” on roll call.

Unfinished Business

A.      Contract for Armory Table-A motion to accept the revised contract for the donation of the Armory table contingent on Mr. Howe signing the contract was made by Trustee Champion with a second by Trustee Hahn. All present voted “yes” on roll call.

B.      Proposed Fiscal Year 2017-2018 Budget-The proposed FY17/18 budget was examined. A few minor changes were suggested and the issue tabled under a later date.

Director’s Report

City Finance Director Keli Barrow says the last property tax distribution for 2015 taxes will be in June. This distribution should amount to a little more than $6,000.00.

BBL has been selected for a $1,000.00 Illinois Speaks grant, which is awarded through Illinois Humanities. If BBL proceeds with the program, it requires a series of four panel discussions in July. These would be topics of interest to people over the age of 50. Director Keller would need to undergo a training program in Urbana in June.

Director Keller inquired of the board their interest in doing a celebration of being in the Maple Street location ten years as of next year. They are not interested in a celebration but suggested Programming Assistant Daniels look into doing an art show sometime in 2018 that would display art from local artists.

The Communication Gear upgrade hit a few snags that have now been resolved.  The only task remaining is solving the problem of Circulation Desk printing. A plan of action has been determined and Lazerware will be here this week to implement it.

Director Keller requested that the board give approval of standardizing all printing cost for patrons. Currently the cost of printing off the computer is cheaper than printing off the Xerox machine. Director Keller would like to make all printing of black & white copies 20 cents per page and for color copies 50 cents per page regardless of which device to print is used. The board agreed.

The Friends of the Bryan-Bennett Library are holding a book sale. A bag of books costs $2.

Staff was doing some touch-up painting and set off the fire alarm on May 5. The Fire Department responded very quickly.

Weeding of the Fiction area continues as time permits.

Some staffing shortages have occurred due to some expected and unexpected medical and vacation absences.

Board Members’ Reports

President Gaston reported on a complaint she received from the “Owl Creek Gazette” concerning the placement of their free newspaper in the library. After a brief discussion, the decision to allow the “Owl Creek Gazette” to place their newspaper in the library was made. Director Keller will notify them of this.

President Gaston and Trustee Raver both expressed concerns of liability of pepper spray use by library staff in self-defense toward a disorderly person. After a brief discussion, the board opted not to allow the staff to have pepper spray. Trustee Raver stated that she would look into the cost of having “panic” buttons installed. All agreed.

President Gaston reported that she had visited Trustee McGuire in the hospital and that he is doing well.

Adjournment

A motion to adjourn the meeting was made by Trustee Raver with a second by Trustee Champion. All agreed. The meeting adjourned at 8:35 pm.

Respectfully submitted,

 Kim Baldridge, BBL Assistant Director