Bryan-Bennett Library

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May 19, 2015

Bryan-Bennett Library Regular Board Meeting Minutes: May 19, 2015

 Call to order

President Gaston called the regular monthly board meeting to order at 6:30 pm with the following trustees present: Gloria Bierman, Tom Champion, Sherm Doolen, Jane Gaston, Joyce Hahn, Jack McGuire, Jane Mordecai, Joyce Raver and Ann Wilzbach. Also in attendance were Director Kim Keller and Assistant Director Kim Baldridge. There were no visitors. The board welcomed new members Tom Champion and Ann Wilzbach.

Secretary’s Report

The minutes of the April 21, 2015 meeting and the minutes of the April 21, 2015 Closed Session were approved as presented on a motion by Trustee Doolen with a second by Trustee Mordecai. All approved.

Treasurer’s Report

A motion to approve the treasurer’s report for May 2015 as presented was made by Trustee Hahn with a second by Trustee Raver. All present voted “yes” on roll call.

The bills for May 2015 totaling $14,190.47 and bills for the April Addenda 2015 totaling $5,802.88 were examined and approved as presented on a motion by Trustee Doolen with a second by Trustee Bierman. All present voted “yes” on roll call.

Committee Reports

A.      Finance-No reports at this time.

B.      Policy-No reports at this time.

C.      Personnel- Personnel chairwoman Raver presented the board with the completed evaluation of Director Keller. The evaluation was discussed and a motion to have Chairwoman Raver to go over the evaluation with Director Keller was made by Trustee Doolen with a second by Trustee Wilzbach. All present voted “yes” on roll call.

D.      Building and Grounds-No reports at this time.

New Business

A.      Annual vote to participate in Non-Resident Card Program-A motion to participate in the  Public Library Non-Resident Services Program (23 Ill. Adm. Code3050)for the coming year (July 1, 2015 to June 30, 2016) at a cost of $50.00 per card was made by Trustee Hahn with a second by Trustee Mordecai. All present voted “yes” on roll call.

B.      Annual letter to City requesting Property Tax Levy-A motion to accept the letter requesting the property tax levy as presented to the board by Director Keller was made by Trustee Bierman with a second by Trustee McGuire. All present voted “yes” on roll call. The letter was then signed by all board members.

Unfinished Business

A motion to accept the proposed FY16 budget with total revenue of $234,667.00 and total expenditures of $236,134.00 with no employee raises being given at this time was made by Trustee Mordecai with a second by Trustee Bierman. All present voted “yes” on roll call. Budget format will be discussed at next month’s meeting.

A motion to designate funds in the Money Market account left over from Fiscal Year 2014-2015 budget in the amount of $3,000.00 Building/Furnace & A/C and $2,000.00 for Technology/Computer was made by Trustee Champion with a second by Trustee Bierman. All present voted “yes” on roll call.

Director’s Report

Illinois Heartland Library System will be moving our website into a new platform beginning In August. Cost for the year (September 1, 2015 through August 31, 2016) will be $432.00.

BBL will be notified when the checks for the final property tax distribution for Fiscal Year 2015 and the personal property replacement tax are ready for pick up.

Summer Reading Program plans are in progress. Wal*Mart has donated many items that will be given as attendance prizes at the programs. Donors for grand prize certificates and other door prizes are still being sought.

Domino League has been moved to Monday afternoons due the SRP to start on Thursdays.

Modern Woodmen of America once again held the annual speech contest at the library.

The F.O.B.B. L. room is having a bag book sale the entire month of May. Cost of a bag is $3.00 per paper grocery bag.

Expert Computers continues to work on patron computer problems.

Following up on a request by the board last month for information on the contingency staffing hours in the Fiscal Year 2014-2015 were:

May-August 2014                             September-December 2014                        January-April 2015

Custodial-21 hours                          Custodial-30 hours                                          Custodial-12 hours                 Circulation-46 hours                 Circulation-50 hours                                       Circulation-57 hours    Programs-2 hours                                Programs-14 hours                                                Programs-24 hours

Priority projects now are: shifting juvenile audios; preparation for the audit; and finish up plans for SRP.

Marji Gibbs, librarian at Salem Community High School, would like to relocate some books from the school to BBL for the summer. She will bring the books and the display stand. Students could then check them out from BBL. She hopes this will make access easier and encourage students to read their summer required reading assignments.

Board Members’ Reports

President Gaston reported that she had received a phone call from Salem City Manager Bill Gruen requesting the she call Senator McCarter’s Springfield office concerning the sale of bonds for the sidewalk project. She called and Senator McCarter was unavailable at the time and should return her call by the end of the week.

President Gaston thanked Trustee Raver for planting the flowers around the building this year. She suggested to Director Keller to check with the city on adding the library’s planters to the list of planters the city hires someone to water.

President Gaston requested input from the board on replacing the area where the tree was removed with pea gravel and placing a bench with a plaque on it there. There is enough money left over in the Memorial Fund from her husband’s memorials to pay for this. She and Trustee Raver will oversee this project. The board gave its approval.

President Gaston brought to attention of the board a tree along the south side of the building that has been trimmed extensively by the power company. It no longer looks attractive. She suggested that it be taken down. Director Keller will check with the power company to see if they will remove it completely and report back at the next meeting.

Executive Session

The board did not go into executive session.


A motion to adjourn the meeting was made by Trustee Doolen with a second by Trustee Bierman. The meeting adjourned at 8:40 pm.

Respectfully submitted,

Gloria Bierman, BBL Board Secretary