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Bryan-Bennett Library

January 17, 2023

Agenda

Bryan-Bennett Library Board of Trustees Meeting

January 17, 2023, 6:30 p.m. in the Board Room

  1. Call to Order
  2. Roll Call of Trustees
  3. Public Comment
  4. Secretary’s Report
    1. Approval of November 15, 2022, Board Meeting Minutes
  5. Treasurer’s Report
    1. Payment of January 2023 Bills (Note: The January Bills list includes Pay Application No. 1 in the amount of $147,645 to Joiner Sheet Metal and Roofing for the Roof project that is almost 90% complete.)
    2. Question to transfer funds from Savings to Operations Account: The Library will have a positive balance in its operations checking account after this month’s bills payable. However, after the February Board meeting money will need to be moved from the savings to the operations checking to cover the regular bills payable.
    3. Financial Report for November 2022
    4. Finance Report for January 2023
    5. Asset, Memorial Fund, and Donations Reports for January 2023
  6. Committee Reports
    1. Finance
    2. Policy
    3. Personnel
    4. Building and Grounds
      1. Roof Project Update
  7. New Business
    1. Semi Annual Vote regarding closed session minutes: This is a decision to keep past closed session minutes closed or opening them to the public.
    2. Decision to destroy any closed session meeting recordings older than June 30, 2020.
    3. Annual decision to keep the regular meetings of the Library Board of Trustees on the 3rd Tuesday of a month at 6:30 p.m. in the Board Room, January through November. Unless a special meeting is called, there will not be a regularly scheduled meeting in December.
    4. Amazon closing lines of credit. Can Bryan-Bennett Library get a credit card on the Marion County Savings Bank Operational Fund? The card could be used in lieu of the line of credit. By getting the card’s monthly statements, this would be similar to the invoicing method.
    5. Ameren Grant to replace outdated lighting fixtures. The lights used in much of the building are more than 20 years old. TOP Electric has prepared a report regarding Bryan-Bennett’s lighting profile. It encompasses all lights in the building, both those updated when the Library moved in in 2008 and those in existence since 2000. The report shows the local match if Bryan-Bennett would apply for an Ameren Energy Efficiency Program. The local match would be $8115.80. The grant would provide $8,431.30 toward the project.
    6. E-Rate Category 2 application. The Library’s Communications gear was last updated in 2017. Bryan-Bennett could apply for Category 2 funding under the E-Rate Grant program to update the equipment. Updated equipment would result in faster operating speeds for patrons and staff. The more modern equipment would also be more secure. Roughly, the project would cost a little less than $5,000. The grant program should reimburse Bryan-Bennett for 80 percent of the expense.
  8. Unfinished Business
    1. Solar Panels: Director Report on meeting with AGE Affordable Gas and Electric
  9. Director’s Report
  10. Board Members’ Reports
  11. Adjournment