Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

April 17, 2018

Call to order

President Jane Gaston called the regular monthly library board meeting to order at 6:33 pm with the following trustees present: Tom Champion, Jane Gaston, Lynn Larimer, Joyce Raver and Ann Wilzbach. Trustees Joyce Hahn, Jack McGuire, Jane Mordecai and Gayla Wilkerson were absent. Also in attendance were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the March 20, 2018 meeting were approved as presented on a motion by Trustee Champion with a second by Trustee Larimer. All present approved.

Treasurer’s Report

The treasurer’s report was approved as presented on a motion by Trustee Larimer with a second by Trustee Wilzbach. All present voted “yes” on roll call.

The bills for April totaling $17,486.77 were examined and approved on a motion by Trustee Champion with a second by Trustee Larimer. All present voted “yes” on roll call.

A motion to transfer funds in the amount of $17,000.00 from the Money Market account into the Checking account for the purpose of paying the April bills was made by Trustee Wilzbach with a second by Trustee Larimer. All present voted “yes” on roll call.

Committee Reports

No reports at this time.

New Business

A.      Library Board Officers for Fiscal Year 2019-A motion to nominate the people who currently hold the board seats in Fiscal Year 2018 for the same board seats in Fiscal Year 2019 was made by Trustee Wilzbach with a second by Trustee Larimer. All present voted “yes” on roll call. A motion to vote the nominees into office was made by Trustee Raver with a second by Trustee Wilzbach. All present voted “yes” on roll call. Officers for the 2019 fiscal year are as follows:

·         Jane Gaston, President

·         Joyce Raver, Vice-president

·         Joyce Hahn, Treasurer

·         Gayla Wilkerson, Secretary

·         Jack McGuire, Ethics officer

B.      Proposed budget for Fiscal Year 2019-Director Keller presented the board will a balance budget for the coming fiscal year.  The board will examine the budget at their leisure and discuss it at the next board meeting.

Unfinished Business

No unfinished business at this time.

Director’s Report

Director Keller reported that the Per Capita Grant check for Fiscal Year 2017 in the amount of $5,811.65 has been received.  She has also been notified that the Per Capita Grant for Fiscal Year 2018 will be in the amount of $9,356.25. All Per Capita Grant money has been earmarked for books and book prep materials.

BBL has received the second distribution of “Sales Tax” money from the City in the amount of $25,000.00.

The Marion County Genealogical and Historical Society have now paid their rent through April 2018.

Director Keller estimates Fiscal Year 2018 should conclude with a surplus of $28,700.00 of the monies received for operations during the fiscal year.

Library Week celebrations were enjoyed by all who participated.

Some of the on-going events  being held at the library include an art class, the Nazarene book study, Beta Sigma Phi spring event, DAR and Olive Tree monthly meetings.

Some of the up-coming events to be held at the library include registration for City pool lifeguards on May 7 and 12, a tea party hosted by the library on May 21 (Debi Champion will provide the tea) and a book signing on June 2 for Author Cindy Ervin Huff of Aurora. Her latest book is entitled Secrets and Charades.

Wabash will be installing the updated phones in the next couple of weeks. Four existing telephones will be replaced.  Under the new agreement the library will be renting the phones for three years and may purchase or renegotiate for newer models at that time. The cost of the new system will be a monthly charge of $159.71 for a total of $1,916.12 per year. This is less than previous years under US Sonet. The upgraded system will also increase the Library’s internet speed to 250 Mbps. We currently have about 30 Mbps. The monthly fee will be the Library’s only expense. Wabash will absorb all the technology costs and will coordinate technical arrangements with Lazerware.

Tommy Bryan has been hired to fill the maintenance position.

Director Keller will advertise for a program assistant in the near future.

Board Members’ Reports

President Gaston would like for the Personnel Committee to meet soon to look at finances for possible adjustments to wages in order to attract more candidates for openings. She also suggested that the Building and Grounds Committee meet but after a brief discussion it was decided that it was not necessary. Director Keller was instructed to have new soil placed in all the planters.

Trustee Champion would like to see a workshop for board members to learn procedures and responsibilities. At the very least, Trustee Champion would like to have a workshop for just the library’s board members.  After a brief discussion, Director Keller will look into any state programs that provide this service. It was agreed that this matter would be researched with the possibility of holding a workshop in the fall.

Adjournment

A motion to adjourn the meeting was made by Trustee Champion with a second by Trustee Larimer. All agreed. The meeting adjourned at 7:26 pm.

Respectfully submitted,

Kim Baldridge                                                                                                                                                             BBL Assistant Director