Bryan-Bennett Library

January 21, 2021, Full Board Meeting Minutes

Bryan-Bennett Library

Regular Board Meeting Minutes

January 21, 2021

 Call to order

President Gaston called the regular monthly library board meeting to order at 6:31 PM with the following trustees present: Jane Gaston, Gary Hahn, Joyce Raver, Gayla Wilkerson, Ann Wilzbach and with the following trustees joining via Zoom: Tom Champion, Lynn Larimer, and Jack McGuire. Trustee Ed Dolbeare joined the in-person meeting at 6:34 PM. Also in attendance at the in-person meeting were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the November 17, 2020 meeting were approved as presented on a motion by Trustee Wilkerson with a second by Trustee Hahn. All present agreed.

The minutes of the special board meeting of January 7, 2021 were approved on a motion by Trustee Larimer with a second by Trustee Wilkerson. All present agreed.

Treasurer’s Report

  1. The treasurer’s report was approved as presented on a motion by Trustee Wilzbach with a second by Trustee Wilkerson. All present voted “yes” on roll call.

The asset report was approved as presented on a motion by Trustee Dolbeare with a second by Trustee Hahn. All present voted “yes” on roll call.

  1. The bills for January 2021 totaling $73,580.03 were examined. Check number 12580 in the amount of $772.00 for the reimbursement of the Petty Cash/Checking account for the purchase of a “Knox box” was discussed. A motion to return the “Knox box” to the place of purchase if possible was made by Trustee Champion with a second by Trustee McGuire. All voted “yes” on roll call. A motion to approve the January 2021 bills list with the exception of check number 12580 was made by Trustee Raver with a second by Trustee Hahn. All presented voted “yes” on roll call.

Committee Reports

No reports at this time.

New Business

  1. Decision to open or keep closed session minutes closed-A motion to keep the closed session minutes closed was made by Trustee Champion with a second by Trustee Wilzbach. All present voted “yes” on roll call.

Unfinished Business

  1. Live and Learn Construction Grant Project Update-Director Keller stated that Livesay’s will begin work on the electrical upgrades on Thursday of this week. Tate Plumbing will remove the water fountain within the next two weeks. Henson Painters will start their part of the project in mid-February and Rollinson’s should be installing the new flooring at the end of February or in early March.
  2. Hours of Operation-After a brief discussion of the current pandemic situation and our current hours of operation a motion was made by Trustee Champion with a second by Trustee Larimer to change the hours of operation to Monday through Thursday 11 AM to 6 PM with Friday and Saturday remaining the same from 9 AM to 2 PM starting on Monday, January 25, 2021. All present voted “yes” on roll call.
  3. Per Capita Grant Application-Director Keller will begin writing the grant application next week.

Director’s Report

Director Keller reports that the fire alarm that had been disconnected due to a roof leak has now been reconnected with completion of the roof replacement over that area. A small amount of edging on the south side of the building still needs to be done to complete the roof replacement. Joiner had discovered that some of the new metal edging was a shade off in color, so they ordered the correct shade and will complete the work in the next two weeks.

Quarterly reports for the PPE Grant, the Back to Books Grant and the Construction Grant were submitted on January 14 to the Illinois State Library.

On January 20, 2021, Director Keller will attend a workshop in Flora for the E-Rate Grant. This will start the 2021 grant application process.

Director Keller reported on programs at the library.The Santa event had 97 people drive-thru to see Santa on December 19. Program Director Shanafelt developed a Book Bingo game for the first three months of this year to meet a requirement of the Back to Books Grant. The Steering Committee of the Voices and Votes display will meet January 26.

An IHLS Members Meeting held on December 14, 2020, had Illinois State Library Director Greg McCormick speaking to the group via Zoom about the 2021 Illinois Public Library Equalization and Per Capita Grant Application. He also spoke on the Cards for Kids Legislation.

IHLS received a grant for its young adult and juvenile collections in the Cloud Library. They purchased 1,009 juvenile titles and 735 young adult titles.

Director Keller has 6 of 8 staff evaluations completed.

Board Members’ Reports

Trustee Dolbeare inquired if the thank you note he had requested to be sent was ever sent. Director Keller stated it had been.


A motion to adjourn the meeting was made by Trustee Champion with a second by Trustee Dolbeare. All present agreed. The meeting adjourned at 7:32 PM.

Respectfully submitted,


Ann Wilzbach                                                                                                                                                              BBL Board Secretary