Call to order

President Gaston called the regular monthly library board meeting to order at 6:30 pm with the following trustees present:  Tom Champion, Jane Gaston, Jack McGuire, Jane Mordecai, Joyce Raver, and Gayla Wilkerson.  Trustee Lynn Larimer arrived at 6:43 pm.  Trustee Joyce Hahn and Trustee Ann Wilzbach were absent.  Also in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the September 18, 2018 meeting were approved as presented on a motion by Trustee Champion with a second by Trustee Raver. All approved.

Treasurer’s Report

The treasurer’s report for October 2018 was present and examined. A motion to approve the treasurer’s report was made by Trustee Mordecai with a second by Trustee Wilkerson. All present voted “yes” on roll call.

The bills for October 2018 totaling $17,640.78 were examined and approved on a motion by Trustee Wilkerson with a second by Trustee McGuire. All present voted “yes” on roll call.

Committee Reports

There were no committee reports at this time.

New Business

1. Review of Magazine Subscriptions-After looking over the information provided at last month’s meeting, the board advised Director Keller and Assistant Director Baldridge to use their judgment as to what the patrons like to read, provided the subscriptions stay within the budget. President Gaston suggested any magazine that is not being read at least ten times in a year be dropped.
2. FY 19 Per Capita Grant Application
   1. Review Trustees Facts File (Third Edition) Chapters 6-10-Director will e-mail the link to these chapters to board members receiving e-mail and give a copy of to those who don’t.
   2. Look at services provided by Illinois Veteran’s History Project-Director Keller provided the board with the link to the website and passed out information on the Veteran’s History Project.

Unfinished Business

No unfinished business at this time.

Director’s Report

Director Keller updated the board on the progress of the South Parking Lot Project.  JAX Asphalt will begin preparatory work on Thursday.  She requested clarification on which parking stops to remove. The board told her to remove only the stops that do not have the building directly in front of them. They also told her to leave the parking stops that face the street.

On a follow up from last month, Director Keller inquired of City Manager Bill Gruen on purchasing items from an employee’s private business.  Mr. Gruen felt that if items are “sold” at cost it is not in violation of the City Code Section 2-268. But the invoice should be approved by the Board.

The library has received its second installment of property taxes payable in 2018, in the amount of $25,876.56. This will be reflected on next month’s asset report.

Director Keller updated the board on staffing. Circulation Clerk John Tierney’s last day will be November 9.  Debbie Hall has been hired to fill the position created when Circulation Clerk Harvester resigned and Donna Bailey has been hired to fill the position created with the resignation of Circulation Clerk Tierney. Circulation Clerk Juanita Ricker-Pitts will be out of the country for the month of November. Circulation Clerk Marty Leuty is on medical leave for an undetermined amount of time. Director Keller suggested hiring someone as a temporary employee to get the library over the short fall of employees available to work. The board advised her to advertise the position.

In January, the Library will be eligible to apply for another grant through the Illinois State Library Construction Grant Program. Director Keller presented the board with her “wish list” of possible projects.  

Director Keller, President Gaston, Vice President Raver and Trustee Larimer attended the IHLS Annual Membership Meeting held in Effingham on September 27.  All gave a brief description of the sessions they attended and the meeting in general.

Family Night will be on November 8 from 5 to 7 pm. A magician will entertain during the open house.

Story Time has been extended to run through November due to participant’s requests.

IMRF has scheduled office hours at BBL on October 24.

Election judge training will be held at BBL on October 30.

The Illinois Department of Insurance has scheduled a Get-Signed Illinois Day on November 8.

The new Tuesday Card Group had 5 players.

Domino League has expanded to 2 tables.

The Little Egypt Festival Committee held their parade organization meeting at the library.

The City Council approved the resolution for the Library’s .02 tax levy. The Library’s general tax levy and the library’s Social Security levy will be approved as part of the regular City levy in December.

Friends of the Bryan-Bennett Library Week will be October 22 to 27. There is a bag sale going on and cookies will be available in FOBBL all week.

Directors from Eldorado Library and Norris City Library dropped in for a visit. These directors tour local libraries on an annual basis.

Board Members’ Reports

No reports at this time.

Adjournment

The meeting adjourned at 7:53 pm.

Respectfully submitted,

GaylaWilkerson                                                                                                                                                        BBL Board Secretary