Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

March 15, 2022

 Call to order

President Gaston called the regular monthly board meeting to order at 6:34 pm with the following trustees present: Ed Dolbeare, Jane Gaston, Gary Hahn, Jack McGuire, Joyce Raver, and Gayla Wilkerson. Trustees Tom Champion, Lynn Larimer, and Ann Wilzbach were absent Also in attendance were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the February 15, 2022 meeting were approved as presented on a motion by Trustee McGuire with a second by Trustee Hahn. All present agreed.

Treasurer’s Report

The bills for March 2022 totaling $17,295.38 were examined. President Gaston requested that the non-specified Programs line-item always be specified to either Programs: Adult or Programs: Children’s .The non-specified Programs line-item under Amazon was then changed to Programs: Children’s ($69.99) and the non-specified Programs line-item under Cash (Petty Cash/Checking) was changed to Programs: Adult ($501.49). President Gaston instructed Director Keller to consult with City Hall about the Feb. 3 payroll amount. She questioned its accuracy. A motion to approve the bills for March 2022 totaling $17,295.38 with the above corrections to line-items was made by Trustee Raver with a second by Trustee McGuire. All present voted “yes” on roll call.

The financial report for March 2022 was approved as presented on a motion by Trustee Wilkerson with a second by Trustee Hahn. All present voted “yes” on roll call.

Committee Reports

The only committee reporting at this time is the Building and Grounds committee. Trustee Hahn updated the board on the status of the roof replacement project. He presented a cost estimate from ADG who has been hired to oversee the project. A motion to proceed with the next step in the project was made by Trustee Dolbeare with a second by Trustee Wilkerson. All present voted “yes” on roll call. Trustee Hahn will contact Booher’sTin Shop on the cost of replacing the HVAC system on a portion of the roof. He will check with Ray Booher about attending a special board meeting on March 21, 2022, at 6pm, to discuss the HVAC system. Assistant Director Baldridge will notify the board about the date and time of the special meeting via email once it is confirmed.

New Business

No new business at this time.

Unfinished Business

1. Statements of Economic Interest-Director Keller reminded the board that the forms are due at the courthouse by April 1.
2. Roof Project-The roof project was discussed during Committee Repots.
3. Proposed FY23 Budget-After a brief discussion, the budget was tabled until the City’s Financial Director Barrow answers some questions regarding the payroll section of the budget.

Director’s Report

Director Keller updated the board on Programs, both recently held and soon to be held.

Director Keller requested permission to purchase jug water for programs and the Keurig coffee maker. The board gave permission for purchase of up to $20 per month on jug water. Director Keller was then instructed to contact Public Works Director Brushwitz  about a permanent solution to the brown water problem that the library building has.

Director Keller requested permission to change the COVID signs to state that masks are optional. Permission was given.

Staff evaluations will be conducted on April 8.

Director Keller is running preliminary statistics in preparation for the annual report. The report will be ready for presentation to the board in May.

Director Keller again completed the Open Meetings Act and Freedom of Information Act training.

Director Keller is preparing a technology assessment to be presented to the board in April.

The State Construction Grant Committee will be evaluating the proposals submitted by Libraries all over Illinois. Thirty-four applications were submitted. Recommendations are due in April.

Board Members’ Reports

Trustee Dolbeare noticed that while it has been discussed at past meetings no decision has been made for a name for the newly remodeled “gym”. Director Keller was asked to place it on the agenda for next month by President Gaston. President Gaston urged all board members to come with suggestions and be prepared to vote at next month’s meeting.

Adjournment

A motion to adjourn the meeting was made by Trustee McGuire with a second by Trustee Wilkerson. All present agreed. The meeting adjourned at 8:08 pm.

Respectfully submitted,

Kim Baldridge, BBL Assistant Director