Bryan-Bennett Library

February 23, 2021, Full Board Minutes

Bryan-Bennett Library

Regular Board Meeting Minutes

February 23, 2021

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:35 PM with the following trustees present at the in-person meeting: Jane Gaston, Joyce Raver, Gayla Wilkerson, and Ann Wilzbach. Also in attendance via Zoom were trustees: Jack McGuire, Lynn Larimer and Tom Champion. Trustee Ed Dolbeare arrived at the in-person meeting at 6:52 PM. Trustee Gary Hahn was absent. Library Director Kim Keller and Assistant Library Director Kim Baldridge were also present at the in-person meeting. There were no visitors.

Secretary’s Report

The minutes of the January 21, 2021 meeting were approved as presented on a motion by Trustee Larimer with a second by Trustee Wilkerson. All agreed.

Treasurer’s Report

The treasurer and asset reports for February 2021 were approved as presented on a motion by Trustee Wilzbach with a second by Trustee Dolbeare. All present voted “yes” on roll call.

The bills for February 2021 in the amount of $35,351.26 were examined and approved on a motion by Trustee Wilkerson with a second by Trustee Wilzbach. All present voted “yes” on roll call.

A motion to pre-approve the payment for the gym floor installation upon its completion later this week for approximately $4,040.00 was made by Trustee Raver with a second by Trustee McGuire.  All present voted “yes” on roll call.

Committee Reports

No reports at  this time.

New Business

Director Keller presented the board with a proposed FY 2022 budget. President Gaston encouraged the board to examine it and be prepared to discuss it at a later meeting.

Old Business

None at this time

Director’s Report

The dates of the Voices and Votes display have changed to August 28-October 2. The steering committee will have 2 meetings in March.

Director Keller is preparing an application for a $2,500 grant from Illinois Humanities to offset some of the expenses for the Voices and Votes display. A portion of this grant will go into advertising.

The Library was closed February 16-18, due to inclement weather and the natural gas shortage.

The open maintenance position has been advertised.

The electricians have finished their portion of the Construction Grant project. The painters have also finished except for any touch-up work that may need to be done after floor is installed. The flooring installation is to begin on February 24.

Director Keller passed out the statements of economic interest to board members. They should be submitted back to the Courthouse by May 1.

Director Keller is working on the Per Capita Grant application. She has also submitted the first of four forms to the 2021 E-Rate grant. She will also be filing the quarterly reports for the construction grant, the Back to Books grant, and the PPE grant that is due in March.

Director Keller and Program Director Shanafelt are working on a marketing campaign for National Library Week and Program Director Shanafelt will have goodie bags for youngsters throughout the month of March in honor of the annual Dr. Seuss celebration.

Board Members’ Reports

President Gaston called attention to the repair bill for one of the HVAC units. All the units are at least 20 years old and will need to be replaced in the foreseeable future. There are a total of 10 units. She suggests that the board start preparing financially now for the replacement of the units. She requests that the issue be discussed more in-depth at a later meeting.


A motion to adjourn the meeting was made by Trustee Raver with a second by Trustee Wilzbach. All present agreed. The meeting adjourned at 7:14 PM

Respectfully submitted,

Ann Wilzbach                                                                                                                 BBL Board Secretary