Bryan-Bennett Library

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March 20, 2018

Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

March 20, 2018

Call to order

President Jane Gaston called the regular monthly meeting to order at 6:30 pm with the following trustees present: Jane Gaston, Joyce Hahn, Jane Mordecai, Joyce Raver and Gayla Wilkerson. Trustees Tom Champion, Lynn Larimer, Jack McGuire and Ann Wilzbach were absent. Also present were Library Director Kim Keller and Assistant Library Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the February 20, 2018 minutes were approved as presented on a motion by Trustee Raver with a second by Trustee Hahn. All approved.

Treasurer’s Report

The bills for March 2018 totaling $14,469.13 were examined and approved on a motion by Trustee Hahn with a second by Trustee Wilkerson. All present voted “yes” on roll call.

A motion to transfer funds in the amount of $13,720.00 from the Money Market account into the Checking account for the purpose of paying the March 2018 bills was made by Trustee Wilkerson with a second by Trustee Mordecai. All present voted “yes” on roll call.

The treasurer’s report was approved as presented on a motion by Trustee Raver with a second by Trustee Wilkerson. All present voted “yes” on roll call.

Committee Reports

No reports at this time.

New Business

A.      Budget estimates for Fiscal Year 2019-Director Keller presented budget estimates for the Fiscal Year 2019. She also presented a projected end-of-year budget for 2018. Board members will look over the information and be prepared to discuss budget concerns and planning at future meetings.

Unfinished Business

No unfinished business at this time.

Director’s Report

Director Keller presented an update on the genealogy event that she introduced to the board in February.  The Daughters of the American Revolution have now taken the lead in this project. After a discussion on the upcoming plans, the board instructed Director Keller to inform the D.A.R. that there will be a discounted charge for building use and a charge for library personnel that need to remain in the building during the event. D.A.R. will also be responsible for set-up and clean-up duties for the event. D.A.R. will be allowed to use the Reference Room for the children’s activities that they have planned. The library will close at its normal times during this event.

Director Keller, Program Assistant Bowen and Circulation Clerk Ricker-Pitts manned the Library’s booth at the Home Show. Trustee Hahn donated 7 Dairy Queen Gift cards which were given away in a drawing at the Home Show. A Non-Resident Card was also given away at this event. All winners were very appreciative.

The safety awareness program hosted by The Olive Tree at BBL was well attended. Guest speaker was Salem Police Officer Susan Miller.

Upcoming events for National Library Week include: An evening with Frank Brinkerhoff, discussing the history of Salem, an adult spelling bee, Dominoes group, Preschool Story Time, and a Princess & Pirate Party.

The Doctor Seuss Party on March 2 was well attended with 11 adults and 15 children.

Election judge training was again held here.

The reception for William Jennings Bryan’s birthday saw 11 adults attending as well as media coverage by 3 outlets. The cake for this event was purchased at IGA and Wal-Mart Manager Frankie Travis personally delivered 2 large trays of cookies donated by Wal-Mart for this event.

The Dale Wagoner artist class will once again begin meeting in the gym.

Eight applications for the open position of Custodian have been received. President Gaston and Vice President Raver have reviewed the applications and interviews will be conducted soon.

Program Assistant Amy Bowen has stepped down from her position due to a family medical emergency. Director Keller will begin the search to fill this position soon.

Director Keller reminded all board members that the Statement of Economic Interest are due back at the courthouse by April 1.

Board Members’ Reports

President Gaston reminded the board that First Bank will soon be changing to Peoples State Bank. After April 1 President Gaston, Vice President Raver and Treasurer Hahn will look into any changes that are being made to the libraries accounts because of this change and make any recommendations to the board about a possible bank change.

Adjournment

A motion to adjourn the meeting at 7:35 pm was made by Trustee Raver with a second by Trustee Wilkerson.  All agreed.

Respectfully submitted,

 

Gayla Wilkerson                                                                                                                                                         BBL Board Secretary