Bryan-Bennett Library

Regular Board Meeting Minutes

September 15, 2020

 Call to order

President Gaston called the regular monthly library board meeting to order at 6:40 PM with the following trustees present: Ed Dolbeare, Jane Gaston, Jack McGuire, Joyce Raver and Ann WIlzbach. Trustee Lynn Larimer arrived at 6: 47 PM. Also in attendance were Library Director Kim Keller and Assistant Library Director Kim Baldridge. Trustees Tom Champion and Gayla Wilkerson were absent. There were no visitors.

Representative from Joiner Sheet Metal and Roofing of Highland Dustin Bankston

Mr. Bankston inspected the library’s roof. He presented the board with a written report on the condition of the roof. He went over his findings page by page and brought core samples and other materials for them to view. He explained his company’s plan to address the issues and presented them with an option for each roof section. He then answered questions from the board. After the Q & A session, the board thanked him for his thorough report and his time. They also asked him to submit references. Because of the cost involved, the roof project will have to be put up for other contractors to also bid on. The board instructed Director Keller to check with City Hall on this subject.

Secretary’s Report

The minutes of the August 18, 2020, regular meeting and the minutes of the closed session meeting held on July 21, 2020, were approved as presented on a motion by Trustee Raver with a second by Trustee Larimer. All present approved.

Treasurer’s Report

The bills for September 2020 totaling $14,851.44 were examined and approved as presented on a motion by Trustee WIzbach with a second by Trustee McGuire. All present voted “yes” on roll call.

The treasurer’s report for September 2020 was presented. A motion to approve the treasurer’s report as presented was made by Trustee Raver with a second by Trustee McGuire. All present voted “yes” on roll call.

Committee Reports

No committee reports at this time.

New Business

4. Per Capita Grant Application Requirement: Review of Serving Our Public 4.0-Director Keller presented the board with hand-outs of Serving Our Public 4.0 for Illinois Public Libraries. She then went over each one of these with the board.

Unfinished Business

No unfinished business at this time.

Director’s Report

The first distribution of property tax and personal property replacement tax for Fiscal Year 2021 has been deposited in the library’s account. The E-Rate grant award for Year 2019 has also been deposited in the library’s account. This will be reflected on next month’s financial report.

On September 4, the library material quarantine was increased to 7 days. IHLS, RAILS, CARLI and the ISL decided on this course of action based on the latest most recent results from the REALM Project test from OCLC and the Institute of Museum & Library Services.

Director Keller presented the board with some circulation stats.

Booher’s estimate that replacement of the fan motor on an HVAC unit in the main library will be $450. They will replace this once the part arrives.

Director Keller presented the board with stats on how well BBL programs are doing on Facebook.

Director Keller is working on getting Google Analytics on the Library’s Website in order to have visits counts to the website.

The Marion County Historical and Genealogical Society plans to meet on September 28. If the need arises to maintain social distancing, they will move the meeting out of their room to the gym.

President Gaston has set a deadline for the draft of a new Strategic Development Plan for January. Director Keller will e-mail the board a current copy of the plan for board members to review and send her any ideas they may have to include in the updated plan.

Director Keller will e-mail the rest of the Library Standards to board members and mail a hard copy to President Gaston for their review at their leisure.

The Xerox machine is schedule for pick up on September 22.

Board Members’ Reports

President Gaston addressed the issue of a replacement for the empty board seat. Trustee Dolbeare gave her some names for consideration. She requested that Trustee Dolbeare ask these people if they would be willing to serve before she submits names to City Hall.

Closed Session under 5 ILCS 120/2 C 1-Personnel-Prior to going into close session, Trustee McGuire asked Director Keller how she had handled the situation now facing the board. She explained and Trustee McGuire stated he felt that was a reasonable response. Trustee Raver also asked a question of Director Keller. The board entered into closed session at 8:32 PM on a motion by Trustee McGuire with a second by Trustee Dolbeare. All agreed. A motion to return to open session at 10:09 PM was made by Trustee Larimer with a second by Trustee McGuire. All agreed.

President Gaston then stated in open session that a hearing would be held on September 22 at 6 PM. This will possibly include open and closed sessions. She will notify the members of the staff of whose attendance is required. She also stated that no further discussion on the subject to be considered at the hearing would be allowed by anyone until the hearing. Director Keller asked for guidance on the current work schedule. Trustee McGuire stated the current work schedule stands until the board makes a decision in regards to the hearing results. All present agreed.

Adjournment

A motion to adjourn the meeting was made by Trustee Dolbeare with a second by Trustee McGuire. All present agreed. The meeting adjourned at 10:14 PM.

Respectfully submitted,

Ann Wilzbach                                                                                                                                                              BBL Board Secretary