Bryan-Bennett Library

October 20, 2020, Board Minutes

Bryan-Bennett Library

Regular Board Meeting Minutes

October 20, 2020

Call to order

President Gaston called the regular monthly board meeting to order at 6:30 pm with the following trustees present: Tom Champion, Ed Dolbeare, Jane Gaston, Lynn Larimer, Jack McGuire, Joyce Raver, Gayla Wilkerson, and Ann Wilzbach. Also in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the September 15, 2020 board meeting were approved as presented on a motion by Trustee Dolbeare with a second by Trustee Larimer. All approved.

The minutes of the Special Board Meeting held on September 22, 2020 were approved with the following change:  Sixth bullet point-Strike the line that reads “Because of this, the Board denied the request” on a motion by Trustee Champion with a second by Trustee Wilkerson. All approved.

The minutes of the Closed Session held on September 22, 2020 were approved as presented on a motion by Trustee Wilkerson with a second by Trustee McGuire. All approved.

Treasurer’s Report

The bills for October 2020 totaling $14,011.91 were examined. A motion to approve the bills with the correction of all line-items billed to Office Supplies: COVID or Books: COVID be changed to the line-item of Janitorial Supplies: COVID was made by Trustee Larimer with a second by Trustee McGuire. All voted “yes” on roll call.

The financial report for October 2020 was approved as presented on a motion by Trustee Larimer with a second by Trustee McGuire. All voted “yes” on roll call.

Committee Reports

No reports at this time.

New Business

  1. Live and Learn Construction Grant-Director Keller reported that the Construction Grant check has arrived. She was instructed to get new bids on the project with the estimate quoted valid for more than 30 days. The board will make decisions concerning this project at next month’s meeting.

Unfinished Business

  1. Roofing Quotes-The board examined and discussed all quotes presented. A motion to accept the quote from Joiner Sheet Metal and Roofing for the “Genealogy” section only in the amount of $53,495.00 with work to begin as soon as possible and giving permission to write any necessary pre-payment checks out of the General Fund was made by Trustee Champion with a second by Trustee Dolbeare. All voted “yes” on roll call.
  2. Per Capita Grant Application Requirement: Review of Serving Our Public 4.0-Director Keller discussed Chapters 3, 4, 10. 11 and 13 and went over the checklists of each chapter with the board.

Director’s Report

Director Keller reported that a Sangamon County Circuit Court ruled that SB1863, which established November 3, 2020, as a General Election State Holiday, does not apply to local governments. The Illinois Municipal League had challenged this bill.

The Voices and Votes Steering Committee will meet on October 27 at 6:30 pm. Historical Commission Chairperson Lucas Purcell, Joyce Viera, and Karen Walker have been invited to work with the Steering Committee.

Director Keller has completed her certification in Google Analytics beginner’s course. She will move on to the advanced course in order to have a counter added to the Library’s Website.

A Colonial Life salesperson wishes permission to speak with library employees about insurance. After a brief discussion, the board denied this request due to the COVID restrictions that are in place at this time.

43 Pumpkin Fun Kits have been distributed as of October 15. In addition to this, Program Director Shanafelt received requests via Facebook from the Salem Boy Scouts, 2 daycares and 2 church groups for kits, 50 kits in total, which she also filled. There are 27 kits left.

On-line Story Time is continuing to do well.

Director Keller will do staff evaluations in November. Trustee Champion requested these be made available for review by the board in the November board meeting.

Grant applications have been submitted to the Illinois State Library Personal Protective Equipment Grant and to Back to Books Grant. Awards will be announced in November.

Director Keller has given permission for flyers from the theatre to be left here and handed out to patrons.

Board Members’ Reports

President Gaston reported that she had one complaint from a patron about the 30 minute time limit on the computers. Trustee Champion suggested that a sign that says 30 minute time limit is enforced due to COVID restrictions unless pre-approved for more time.

President Gaston had one complaint about the 4 o’clock closing time. Discussion about closing time was tabled until next month because of the new COVID restrictions scheduled to take place on Thursday.

President Gaston had a question concerning FOBBL not being open at all. Director Keller replied that a “rolling cart” book sale was being planned.

Following a question on notification of complaints, President Gaston stated that all parties involved in a complaint are to be notified.

Following a brief discussion on the open board seat, President Gaston will submit name(s) to City Hall for consideration.

Closed Session under 5 ILCS 120/2 C 1-Personnel

The Board decided close session was not needed.


A motion to adjourn the meeting was made by Trustee Dolbeare with a second by Trustee Champion. All agreed. The meeting adjourned at 8:10 pm.

Respectfully submitted,

Ann Wilzbach

BBL Board Secretary