Bryan-Bennett Library

October 8, 2019

Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

October 8, 2019

 Call to order

President Gaston called the regular monthly library board meeting to order at 6:33 pm with the following trustees present: Tom Champion, Ed Dolbeare, Jane Gaston, Jack McGuire, Joyce Raver, Gayla Wilkerson. Also in attendance was Library Director Kim Keller. Trustees Lynn Larimer, Jane Mordecai, and Ann Wilzbach were absent.

Secretary’s Report

President Jane Gaston asked that 2 sentences, in the description of a request for a room usage, be deleted from the unapproved minutes presented to the Board. The minutes of the August 20, 2019, meeting were approved, as corrected, on a motion by Trustee Wilkerson, with a second by Trustee Champion. All present approved.

Board President Gaston also said that changes to the Room Usage Policy, made in August, should have been brought back to the Library Board for a vote. The President instructed Director Keller to place the Room Usage Policy on the November agenda.

Treasurer’s Report

The treasurer’s report for September and October 2019 was presented. A motion to approve the treasurer’s report, as presented, was made by Trustee Champion, with a second by Trustee Raver. All present voted “yes” on roll call.

The Board reviewed the Assets Report for October 2019. Board President Gaston instructed Library Director Keller to change the name of the People’s State Bank account line to Investment Fund.

A motion to approve the Assets Report was made by Trustee Champion, with a second by Trustee McGuire. All present voted “yes” on roll call.

The bills for October 2019 totaling $8,475.61 were examined and approved on a motion by Trustee Raver, with a second by Trustee McGuire. All present voted “yes” on roll call.

Committee Reports

There were no committee reports.


New Business

  1. Per Capita Grant Application-The Library Board looked at Serving Our Public 3.0 Chapter 3: Personnel and Trustee Facts Files Chapters 11-14. Library Board members were given information from the Illinois Digital Archives and Digital Public Library of America websites. Trustee Wilkerson volunteered to review an education program focusing on organizational management, as required by the grant application.

Unfinished Business

No unfinished business was presented.

Director’s Report

Director Keller reported that she filed the Form 486, which is the 3rd of the forms required for the E-Rate application.

The director reported on filing an application with State Farm Insurance to seek a $35,000 community grant to start a STEM program at Bryan-Bennett. This money includes funds for: staff research opportunities; hiring a temporary employee to help during the program development and first phase of implementation; 4-6 computers to be used in that program; 2 electronic notebooks for use by program participants; maintenance on those computers; continuing education for current staff; and materials to operate the program.

She noted Boohers conducted their annual inspection of the HVAC system. They cleaned and prepped unit coils. Boohers noted that the Library’s HVAC units were in good condition and should serve Bryan-Bennett well for several years to come.

Director Keller discussed the next round of State Library Construction Grant applications, which will be due in January. The Board instructed the director to submit an application to fund improvements to the large meeting room.

Board President Gaston instructed the Library Director to see if the Construction Grant would fund purchase of a smart board.

Director Keller reported on a Medicare Part D enrollment event at the Library on November 22. Bryan-Bennett will be partnering with Heartland Human Services, Midland Area Agency on Aging, SWAN Information and Assistance, and ECCOA Effingham County Senior Services for the event.

Director Keller gave the Board a summary of fall story times and activities.

Board Members’ Reports

Personnel Committee Chairperson and Board Vice President Joyce Raver instructed Director Keller to place a closed session on the November 19, 2019, Board agenda. The purpose of the closed session will be to discuss Director Keller’s evaluation.

Director Keller requested that she be allowed to review her evaluation with the entire Library Board, instead of just the Personnel Committee Chairperson. Board President Gaston said she would take that under consideration.

Board President Gaston reminded Director Keller that the Library would not be hosting a Senior Dinner this year, due to budget restraints.


A motion to adjourn the meeting was made by Trustee Champion with a second by Trustee Wilkerson. All were in agreement. The meeting adjourned at 7:23 pm.

Respectfully submitted,

 Kim Keller

Bryan-Bennett Library Director