Bryan-Bennett Library

Regular Board Meeting Minutes

May 19, 2020

Call to order

President Gaston called the phone conference regular board meeting to order at 6:34 pm with the following trustees connected: Ed Dolbeare, Jane Gaston, Lynn Larimer, Jack McGuire, Joyce Raver, Gayla Wilkerson and Ann Wilzbach. Also connected were Library Director Kim Keller and Library Assistant Director Kim Baldridge. There were no visitiors. Trustee Tom Champion connected with the meeting at 6:49 pm.

Secretary’s Report

The minutes of the March 2020 meeting were approved as presented on a motion by Trustee Raver with a second by Trustee Dolbeare. All voted “yes” on roll call.

Treasurer’s Report

The bills for May 2020 totaling $17,492.68 were examined and approved on a motion by Trustee Wilkerson with a second by Trustee Larimer. All voted “yes” on roll call.

The treasurer’s report for April/May 2020 was presented. A motion to approve the treasurer’s report as presented was made by Trustee McGuire with a second by Trustee Larimer. All voted “yes” on roll call.

Committee Reports

No committee reports at this time.

New Business

• Library Property Tax Request for taxes payable in 2020. Director Keller presented the board with the request for taxes payable in 2020. After a discussion a motion was made by Trustee McGuire with a second by Trustee Wilkerson to change the amount of Personal Property Replacement requested to $11,180.00 and to change the amount requested for Social Security to $9,000.00. All voted “yes” on roll call.
• Annual decision to allow Non-resident Library Cards-Director Keller informed the board that the cost of the card has been calculated using a special formula specified in State Statue and it remains at $50.00. A motion to allow Non-resident Library Cards to be purchased for $50.00 per household per year was made by Trustee Wilkerson with a second by Trustee Wilzbach. All voted “yes’ on roll call.

Protocol for Library reopening after epidemic closure-Director Keller, at the board’s request, presented the board with a comprehensive reopening plan for their discussion. After much discussion, the board unanimously agreed to the plan with the following changes:

• Anyone entering the building will be requested to wear a facemask for the safety of our patrons and employees.
• All employees will be required to wear facemasks except when alone in the break room. All employees will have the right to step away from their duties for a few moments if they need to remove the facemask for whatever reason.
• Hours of Operation for now will change to Mon. –Thurs. 11 am to 4 pm and Fri & Sat will remain at 9 am to 2 pm. Mon.-Tues from 11 am to noon will be set aside for the vulnerable population to enter with no age limit set. Employees will clean after each closure before leaving.
• Restrooms will remain unavailable for public use until a later date to be determined by the board. Staff will retain the right in case of emergencies only to override this.
• Hand sanitizer will be made available for public use only if it is available.
• No meetings will take place in the library during the month of June.
• Workplace visitors and vendors are banned until further notice by the board.
• No curbside services as the staff is not large enough to accommodate.
• Employees will clean up after themselves in whatever areas they are using
• Any employee with a temperature of 100 degrees or more and symptoms of COVID-19 will be sent home and the Health Department notified.

The board commended Director Keller for her work on preparing the plan.

Unfinished Business

No unfinished business at this time.

Director’s Report

The library has received its final distribution of the FY20 property tax revenue. The distribution was for $9,789.66.

Director Keller explained the formula used to calculate the cost of the non-resident card.

The rescheduled Webex meeting for the Bryan-Bennett Construction Grant application will be Wednesday morning.

Carpet cleaning is scheduled for May 27. Staff will come in on May 26 to prepare for this.

Plexiglas for building sneeze guards for the circulation desk has been ordered. Someone will be hired to build the frames.

Board Members’ Reports

No reports at this time.

Adjournment

A motion to adjourn the meeting was made by Trustee Raver with a second by Trustee McGuire. All agreed. The meeting adjourned at 7:59 pm.

Respectfully submitted,

Ann WIlzbach                                                                                                                                                              BBL Board Secretary