Minutes

Bryan-Bennett Library Board of Trustees Meeting

February 19, 2019

6:30 p.m. at the Library

 Call to order, Roll Call of Trustees, Recognition of Visitors

President Jane Gaston called the regular monthly board meeting to order at 6:43 pm with the following trustees present: Tom Champion, Jane Gaston, Lynn Larimer, Jack McGuire, Joyce Raver, Gayla Wilkerson and Ann Wilzbach. Also present was Library Director Kim Keller. Trustees Joyce Hahn and Jane Mordecai were absent. There were no visitors.

 Secretary’s Report

The minutes of the January 15, 2019, meeting were approved as presented on a motion by Trustee Champion with a second by Trustee Raver. All present agreed.

Treasurer’s Report

1. Financial Report for February 2019-The treasurer’s report for February 2019 was presented. A motion to approve the treasurer’s report for February 2019 was made by Trustee Champion with a second by Trustee Raver. All present voted “yes” on roll call.
2. Payment of the February 2019 bills- The bills for February 2019 totaling $15,321.97 were examined and approved on a motion by Trustee Champion with a second by Trustee McGuire. All present voted “yes” on roll call.

Board President Gaston reported that she and Vice President Raver had finalized the arrangements to transfer the funds in the Money Market Account at Peoples State Bank into a Savings Investment Account at Peoples State Bank, as was instructed by the Library Board. This transaction will allow the Library to capture a greater amount of interest on its money.

Board members noted that they wanted to keep the Library’s General Fund account at Marion County Savings and the Savings Investment Account at Peoples State Bank.

Committee Reports

No committee reports at this time.

New Business

1. First Reading: Check list for groups/individuals renting rooms – The Library Room Rental Policy was presented to the Board, with the addition of a check list for renters. Board President Gaston said that they may consider decreasing the rental fee. The policy with the addition of the check list will be brought back before the Board at a future meeting.

1. Proposed Fiscal Year 2020 Budget – The Board received copies of the proposed Fiscal Year 2020 Budget drafted by Director Keller. Discussion of the proposed budget will be held in March.

 Unfinished Business

Second Reading: Proposed Bryan-Bennett Library Reference and Reader’s Advisory Policy – The Library’s Reference/Reader’s Advisory formalizes reference and advisory services, which were indirectly covered by the existing Bryan-Bennett Materials Selection Policy. The proposed policy is a standard recommended by the Illinois State Library. A motion to approve the policy was made by Trustee Champion with a second by Trustee Wilzbach. All present voted “yes” on roll call.

 Director’s Report

Director Keller reported that the first of the 4 E-Rate application forms had been filed for the new year. The director:

• summarized February programs;
• reported events scheduled in March;
• reported on a staff meeting that was held on February 18;
• presented staff evaluations for the Board to review;
• reported that Salem Community High School Year Books were shipped for digitization.

 Board Members’ Reports

Several Board members made suggestions for programs. They suggested announcing events in the media earlier. They wanted staff to contact church secretaries for events to be advertised at churches. The Board suggested that there would be interest in a Lego show, in which children could bring items they had constructed for exhibition.

 Board President Gaston instructed the director to list “Public Comment” on the Board’s monthly agenda.

 Board Trustee Wilkerson reported on what she found out about the school’s water fountain, which was produced by ELKAY. She said that the model of fountain used at the school was fairly low maintenance and only required that the filter be replaced once a year. The filter would cost about $40. She said that the janitor at the school was able to order the filter and install it himself for a significantly reduced cost.

 Before any replacement of the Library’s water fountain continues, the Board asked the Director to get the City to clean out the pea traps under the sinks in the building.

 Adjournment

A motion to adjourn the meeting was made by Trustee Wilzbach with a second by Trustee McGuire. All present agreed. The meeting adjourned at 7:45 pm.

 Respectfully submitted,

 Gayla Wilkerson

BBL Board Secretary