Bryan-Bennett Library

June 15, 2021, Full Board Meeting

Bryan-Bennett Library

Regular Board Meeting Minutes

June 15, 2021

Call to order

President Gaston called the regular monthly board meeting to order at 6:33 pm with the following trustees present: Tom Champion, Jane Gaston, Gary Hahn, Jack McGuire, Gayla Wilkerson, and Ann Wilzbach. Trustees Ed Dolbeare and Joyce Raver were absent. Trustee Lynn Larimer arrived at 6:58 pm. Also in attendance were Library Director Kim Keller,  Assistant Library Director Kim Baldridge, and Wyett Colclasure from the Marion County Genealogy and Historical Society and Voices and Votes Steering Committee.

Recognition of Visitors

Mr. Colclasure presented to the board an overview of the activities gearing up for the Smithsonian Voices and Votes display that begins on August 28 and runs until October 2.

Secretary’s Report

The minutes of the regular May 18, 2021 meeting, the May 18, 2021 closed session meeting and the January 15, 2019 closed session meeting were approved as presented on a motion by Trustee Wilkerson with a second by Trustee Hahn. All present approved.

Treasurer’s Report

The bills for June 2021 totaling $18,344.00 were examined and approved on a motion by Trustee Champion with a second by Trustee McGuire. All present “voted” yes” on roll call.

The treasurer’s report for June 2021 was approved as presented on a motion by Trustee Wilzbach with a second by Trustee Hahn. All present voted “yes” on roll call.

President Gaston requested that a check be included in the July bills transferring $5,000.00 from the General Fund to the Investment/Savings account. This is the amount allotted in this fiscal year’s budget for building improvements. All present agreed.

Committee Reports

  1. Finance-President Gaston assigned Trustee Wilkerson as the chairperson of this committee and assigned Trustee Dolbeare and Trustee Champion as committee members.
  2. Policy-President Gaston assigned Trustee Dolbeare as the chairperson of this committee and assigned Trustee Larimer and Trustee Wikerson as committee members.
  3. Personnel-President Gaston assigned Trustee Raver as the committee chairperson and assigned Trustee Wilzbach and Trustee McGuire as committee members.
  4. Building and Grounds-President Gaston assigned Trustee McGuire as the chairperson of this committee and assigned Trustee Hahn and Trustee Raver as committee members

President Gaston then suggested that the board as a whole have a meeting to discuss any changes/updates that need to be made to BBL’s Personnel Policy with the Policy and Personnel Committees to then revise and present to the board the changed/updated polices for approval. All present agreed.  This meeting was then planned for July 1, 2021 from 1 pm to 4 pm. All present agreed.

New Business

  1. Decision to keep closed session minutes closed-A motion to keep the closed session minutes closed was made by Trustee Wilkerson with a second by Trustee McGuire. All present voted “yes” on roll call.
  2. Decision to destroy any closed session tapes prior to December 2018-The board felt that they had addressed this issue adequately at a previous meeting and no further action was taken.
  3. Review of Bryan-Bennett Library’s Illinois Public Library Annual Report (IPLAR)-Director Keller went over the report page by page with the board. She then requested permission to submit the report as presented to the state from President Gaston and Secretary Wilzbach. Both gave their permission for Director Keller to electronically sign their names to the report and submit it to the state on June 16. 2021.

Unfinished Business

No unfinished business at this time

Director’s Report

Director Keller in a follow-up from last month’s meeting reported that the City has agreed to repair the 7’ x 12’ area in the south parking lot before Jax Asphalt Company does work on the parking lot. Jax Asphalt has removed the cost of repairing this area from their bill.

Ray Booher from Booher’s Tin Shop was unable to make this month’s meeting to answer questions on the HVAC replacement but will attend the July meeting to do this.

Director Keller and Wyett Colclasure spoke to the Rotary on May 19. Mr. Colclasure spoke about Voices and Votes. Director Keller spoke about the Library’s remodeling project and the Summer Reading Program.

The Salem Chamber will meet in the library on July 15 with Mr. Colclasure being the featured speaker. His topic will be Voices and Votes and the Illinois Freedom Project. He will also speak to the City Council on June 21 about the same topic.

Ryan Smith Construction continued with some of finishing touches on the remodeling project with the installation of stairs to the communications gear, the installation of the Knox Box and cutting off and re-hanging the gym-side door to the board room. They will return to install the hand-rail at the kitchen steps and to replace the closer to the glass door of the Reference Room when the parts come in. There will be approximately $2.400 remaining in the balance of the construction grant

Director Keller suggested some wording of polices regarding the Non-resident Cards for Kids and Non-resident Cards for Veterans. Both of these card types were created in legislation approved in 2020.

Board Members Reports

President Gaston pointed out that Trustee Raver had planted the flower pots. She was assisted by Circulation Clerk Waller.

Trustee Wilkerson stated she will meet with Director Keller to set-up the Staff Training Sessions. She stated that these training sessions need to become a yearly event.


A motion to adjourn the meeting was made by Trustee Larimer with a second by Trustee Hahn. All agreed. The meeting adjourned at 7:47 pm.

Respectfully submitted,

Ann Wilzbach                                                                                                                                                              BBL Board Secretary