Bryan-Bennett Library

Rescheduled Regular Board Meeting Minutes

November 13, 2018

Call to order

President Jane Gaston called the rescheduled board meeting to order at 6:30 pm with the following trustees present: Tom Champion, Jane Gaston, Joyce Hahn, Jack McGuire, Jane Mordecai and Joyce Raver. Trustees Lynn Larimer and Ann Wilzbach arrived at 6:32 pm.  Also present were Library Director Kim Keller and Library Assistant Director Kim Baldridge. Trustee Gayla Wilkerson was absent. There were no visitors.

 Secretary’s Report

The minutes of the October 2018 meeting were approved as presented on a motion by Trustee Raver with a second by Trustee Wilzbach. All present approved.

 Treasurer’s Report

The treasurer’s report for November 2018 was presented. A motion to approve the report as presented was made by Trustee Wilzbach with a second by Trustee McGuire. All present voted “yes” on roll call.

The asset report was approved as presented on a motion by Trustee Mordecai with a second by Trustee Wilzbach. All present voted “yes” on roll call.

The bills for November 2018 totaling $37,702.61 were examined and approved on a motion by Trustee McGuire with a second by Trustee Champion. All present voted “yes” on roll call.

Committee Reports

No reports at this time.

 New Business

9. Roots Fest-Organizers of the Roots Fest contacted Director Keller to request a reduced rental fee for use of the building on December 8 & 9. They felt that since they were no longer using the building on the 7^th a lower fee was warranted. The board had already granted a fee reduction at the initial request for use of the building.  After much discussion, a motion was made by Trustee Champion with a second by Trustee McGuire to reduce the fee to $300 and to make it clear that library employees would not be doing or assisting with set-up or clean-up. All present voted “yes” on roll call.
10. Staff Christmas Bonus-A motion to gift all employees who have less than one year of service a gift card in the amount of $25 and to gift all employees with over one year of service a gift card in the amount of $50 was made by Trustee Champion with a second by Trustee Wilzbach. All present voted “yes” on roll call.
11. Schedule of Board Meetings-A motion to continue board meetings on the third Tuesday each month with no meeting in December for the coming calendar year was made by Trustee Raver with a second by Trustee Hahn. All present agreed.
12. Construction Grant-Director Keller requested the board’s input as to what projects to focus on in the grant application. After a brief discussion, the board instructed Director Keller to focus on remodeling the gym (paint walls, new floor, new inside entrance door, and a new portable wireless sound system). They also wanted a new outer kitchen door included.

Unfinished Business

1. FY19 Per Capita Grant Application-Board Requirements-Director Keller discussed board requirements for the Per Capita Grant and inform the board that they had already met those requirements. She also went over her observations of key points.
   1. Review Trustees Facts File (Third Edition) Chapters 6-10-Director Keller passed out hand-outs of these chapters and discussed with the board.

Director’s Report

• Director Keller presented the board with an updated Book Selection Policy for the consideration. The policy will then be discussed at a later board meeting.
• Director Keller reported that the heating and air conditioning unit for the hallway is out. Booher Tin Shop has order replacement parts for the switch relay, circuit board and transformer unit. The current heating and cooling system was installed during the 2000-2001 health, life and safety project.
• City worker examined the water coolers and concluded that the discolored water was from the galvanized pipes inside the Library building. They suggested running the water for an extremely long time to flush the buildup or up-grading the interior piping to copper lines.
• Nic Waller and Karen Shanafelt have been hired to fill vacancies in the Circulation staff.
• The Library has received the 3^rd installment of the 2017 Property Taxes as well as the 1^st installment of the “Sales Tax”.
• Family Night had 37 in attendance. The November/December newsletter is complete and out for distribution and includes several interesting activities that are scheduled for coming weeks.

Board Members’ Reports

President Gaston reminded everyone that since there is not a board meeting in December the bills list for December will be e-mailed/mailed to board members for their approval.  After receiving 5 approval responses from board members the bills are then considered approved and payments will be made.

Adjournment

A motion to adjourn the meeting was made by Trustee McGuire with a second by Trustee Hahn. All approved. The meeting adjourned at 7:42 pm.

 Respectfully submitted,

 Kim Baldridge

BBL Assistant Director