Bryan-Bennett Library

Regular Board Meeting Minutes

April 19, 2022

Call to order

President Gaston called the regular monthly library board meeting to order at 6:37 pm with the following trustees present: Ed Dolbeare, Jane Gaston, Gary Hahn, Joyce Raver, and Gayla Wilkerson. Trustees Tom Champion, Jack McGuire, and Ann Wilzbach were absent. Trustee Lynn Larimer arrived at 6:59 pm. Also in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the March 15, 2022, meeting was approved as presented on a motion by Trustee Hahn with a second by Trustee Raver. All present approved.

The minutes of the Special Meeting held on March 21, 2022 , was approved with a change to Proposed FY23 Budget section, second sentence to now read “A motion by Trustee Dolbeare, with a second by Trustee Wilkerson was approved unanimously by the trustees present.” was made by Trustee Wilkerson with a second by Trustee Hahn. All present approved.

Treasurer’s Report

The bills for April 2022 totaling $21,547.23 were examined and approved on a motion by Trustee Hahn with a second by Trustee Wilkerson. All present voted “yes” on roll call.

The treasurer’s report for April 2022 was presented.  A motion to approve the treasurer’s report was made by Trustee Wilkerson with a second by Trustee Hahn. All present voted “yes” on roll call.

Committee Reports

1. Finance-No report at this time.
2. Policy-No report at this time.
3. Personnel-No report at this time.
4. Building and Grounds
   1. Roof Project-Trustee Hahn updated the board on the progress of the roof project. Pre-bid documents are being complied and should be ready next month.
   2. Booher Estimate-The estimate from Booher’s Tin Shop, Inc. was examined. A motion to have Booher’s order then replace units 3 & 4 at an estimate of $8, 300 per unit and to not repair or replace unit 1 at this time was made by Trustee Dolbeare with a second by Trustee Hahn. All present voted “yes” on roll call.

New Business

1. Amended FY22 Budget-After a brief discussion on amending the FY22 budget, no action was taken.

Unfinished Business

1. Name for the Large Meeting Room-A motion to name the room after the Library’s first librarian, Mae Davenport, was made by Trustee Larimer with a second by Trustee Wilkerson. All present approved.

Director’s Report

The Friends of the Bryan-Bennett Library (FOBBL) will be holding a three-day book bag sale on April 25, 26, and 27 from 11 am to 6 pm with a suggested donation of $2.00 per bag. Paper bags will be provided.

The computer antivirus program renewal date is approaching. Lazerware has been negotiating expenses, but anticipates that a rate increase will occur. Kaspersky is the system presently being used. Lazerware requested agenda time for next month to discuss any increases with the board and to answer any questions the board may have.

Lately, there seems to be more self-published authors wanting to hold book signings at the library. Director Keller allows book signings only if there is some indication of public appeal. Authors are required to do their own publicity for the event.

The Salem Chamber of Commerce hosted a round table event at the library to discuss “Recruiting and Retaining Talent” on April 4. They plan to hold another round table event on May 2. These events are open to the public

Staff evaluations have been moved to May.

Director Keller is preparing recommendations for the state Construction Grant Committee, which will formally review applications on April 28.

Director Keller along with City Manger Barbee and Assistant Police Chief Miller attended a meeting with the Midland Area Agency, which is attempting to have Salem designated as a Dementia Friendly Community. Representatives of Midland who attended were Program Coordinator Nancy Hinton and Judy Kleine.

Director Keller announce the retirement of Assistant Director Kim Baldridge. Her last day will be June 30, 2022.

Board Members’ Reports

President Gaston announced that two trustees have decided not to renew their expiring terms of office. They are Trustee Tom Champion and Trustee Ann Wilzbach. She encouraged the board to be prepared to make suggestions of possible replacements at next month’s meeting.

President Gaston met with a former Salem resident, who is an author, on a failed return phone call for her request to have a book signing at Bryan-Bennett during the All Class Reunion held by Salem High School recently. Director Keller was unaware that she needed to return the lady’s call. The board suggested that an effort to return calls of all messages be made by someone on staff at all times.

Adjournment

A motion to adjourn the meeting was made by Trustee Wilkerson with a second by Trustee Hahn. All present agreed. The meeting adjourned at 7:48 pm.

Respectfully submitted,                      

Kim Baldridge                                                                                                                                                             BBL Assistant Director