Bryan-Bennett Library

Regular Board Meeting Minutes

January 21, 2020

 Call to order

President Gaston called the regular monthly library board meeting to order at 6:31 pm with the following trustees present:  Ed Dolbeare, Jane Gaston, Lynn Larimer, Jack McGuire, Joyce Raver, Gayla Wikerson and Ann Wilzbach. Trustee Tom Champion arrived at 6: 34 pm. Also present were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the November 2019 meeting were approved with a change to page 4, under Board Members’ reports, paragraph 2 to be deleted on a motion by Trustee Champion with a second by Trustee McGuire. All present approved.

Treasurer’s Report

Payment of January 2020 bills-The bills for January 2020 totaling $13,329.31 were examined and approved on a motion by Trustee Wilzbach with a second by Trustee Larimer. All present voted “yes” on roll call.

Financial Report for December 2019, January 2020-The treasurer’s reports for December 2019 and January 2020 were approved as presented on a motion by Trustee Champion with a second by Trustee Wilkerson. All present voted “yes” on roll call.

Committee Reports

There were no committee reports at this time.

New Business

1. Decision to open or keep closed session minutes closed-A motion to keep closed session minutes closed was made by Trustee Wilkerson with a second by Trustee Larimer. All present voted “yes” on roll call.

Unfinished Business

1. Room Rental Agreement Update-Director Keller presented an updated room rental agreement. The issue was tabled for a later date.

Director’s Report

The library has received its third property tax distribution.

Director Keller presented an overview of recent programs at the library and included the January 2020 newsletter in the board packets.

March 12 will be the date that local legislative aide Mark Decker and Marion County Supervisor of Assessments Mark Miller will hold a non-partisan basic information program at the library to educate the public about property assessment and the tax process.

Director Keller presented the board with a roof replacement proposal. After a brief discussion, the board would like to explore other possible replacement options before making any decisions.

Statements of Economic Interest were included in the board packets.

The library’s drill has a cracked base and requires replacement. The board would prefer a battery-operated drill be purchased.

The library’s typewriter, which is over 10 years old, is on its last leg and will also need to be replaced. President Gaston stated that she has a typewriter that she no longer uses and will donate it to the library.

Weeding of Adult Fiction with begin in the next few weeks.

In December, Locksmith Bob Marlow assisted the Library with a book drop lock problem at no cost to the library.

Phase 1 of the Voices and Votes application was accepted. Phase 2 has thirteen applicants, with only six of those to be chosen as sites for the exhibit.

Director Keller secured 3 Windows 10 licenses through Tech Soup. The fair market value of these licenses would be $1,005. With the Microsoft Tech Soup donation, these 3 licenses cost to Bryan-Bennett Library was $60. Computers to be updated are the Catalog computer, Programs computer and the Assistant Director’s computer. These computers had been operating under Windows 7, which sunset on January 15, 2020.

FCC Form 498 has been filed. This is a part of the E-Rate application process.

The Fiscal Year 2020 Per Capita Grant application has been filed.

The Construction Grant application for gym renovation has been filed.

Following up on instruction from the November Board meeting, Director Keller talked to the City. Illinois is an at-will state. There are no restrictions on this status. Library employees are not under a contract.

Board Members’ Reports

President Gaston noticed a light out on the north side of the building. Director Keller will look into replacing the bulb

Adjournment

A motion to adjourn the meeting was made by Trustee McGuire with a second by Trustee Larimer. All present agreed. The meeting adjourned at 7:32 pm.

Respectfully submitted,

 Ann Wilzbach                                                                                                                                                             BBL Board Secretary