Bryan-Bennett Library

Regular Board Meeting Minutes

March 16, 2021

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:37 pm with the following trustees present: Tom Champion, Ed Dolbeare, Jane Gaston, Gary Hahn, Jack McGuire, Joyce Raver, and Gayla Wilkerson. Trustee Lynn Larimer arrived at 6:40 pm. Trustee Ann Wilzbach was absent. Also in attendance were Library Director Kim Keller and Assistant Library Director Kim Baldridge. There were no visitors.

Secretary’s Report

The minutes of the February 23, 2021 meeting were approved as present on a motion by Trustee Wilkerson with a second by Trustee Raver. All present agreed. Trustee Larimer had not yet arrived.

Treasurer’s Report

The bills for March 2021 totaling $14,237.91 were examined and approved on a motion by Trustee Raver with a second by Trustee Dolbeare. All present voted “yes” on roll call.

The treasurer’s report for March 2021 was presented. A motion to approve the treasurer’s report as presented was made by Trustee Hahn with a second by Trustee Champion. All present voted “yes” on roll call.

Committee Reports

No committee reports at this time.

New Business

1. Proposed budget for Fiscal Year 2022-After much discussion, Director Keller was instructed to cut $12, 000 out of the proposed budget plus put a line-item in for another $5000 for future building repairs. They also instructed Director Keller to have Circulation clerk Ricker-Pitts sign a waiver for reduction of hours in the new budget. The board also stated that all part-time employees are not guaranteed a set number of hours.

Unfinished Business

No unfinished business at this time.

Director’s Report

Director Keller updated the board on the Construction Grant and the Voices and Votes display. She has submitted a grant application to Illinois Humanities to supplement expenses. The board stated they wanted expenses for the library to be kept to a minimum.           

Per Capita Grant application has been submitted.

Director Keller doubled check with board members on their Economic Interest statements. She reminded them that they are due back at the Courthouse by or on May 1.

Modern Woodmen donated the new flag flying on our flag pole.

Modern Woodmen have scheduled the annual speech contest at the library for April 22 and 29.    

Director Keller will attend a workshop  on March 17 in Flora regarding the second form for this year’s E-Rate grant application.

The janitorial position is still open. No one has applied. After a brief discussion, Director Keller was instructed to check into cleaning services especially the one used by Centralia Regional Library.

Director Keller has denied a request from Anchor Home Health Care to use the building for CPR training. It is only open to their employees, which makes it a business-related activity.

Board Members’ Reports

No comments from the board at this time.

Adjournment

A motion to adjourn the meeting was made by Trustee Champion with a second by Trustee Hahn. All agreed. The meeting adjourned at 8:01 PM.

Respectfully submitted,

 Kim Baldridge                                                                                                                                                             BBL Assistant Director