Bryan-Bennett Library

Regular Monthly Board Meeting Minutes

March 19, 2019

Call to order

President Jane Gaston called the regular monthly board meeting to order at 6:32 PM with the following trustees present: Jane Gaston, Joyce Hahn, Jane Mordecai, Joyce Raver and Gayla Wilkerson. Trustee Lynn Larimer arrived at 6:45 PM. Also, in attendance were Library Director Kim Keller and Library Assistant Director Kim Baldridge. Trustees Tom Champion, Jack McGuire and Ann Wilzbach were absent. There were no visitors. No public comment.

Kaskaskia College request to use facility for summer programs

Janice Eishens, Director of the Kaskaskia College Salem Educational Center, made an appeal to the board for use of the gym for the college’s summer  children’s programs. The extension center is having new flooring installed during the summer months, making it impossible to hold the programs there as usual. Classes are two hours in length and run two consecutive days, Monday through Thursday, for ages 5 through 14. Number of classes offered will depend on being able to use the gym. Normally, they offer about 5 different classes. A motion to approve the request, contingent on the college agreeing to the rental costs and proof of insurance plus keeping the classes within the normal hours of library operation, was made by Trustee Mordecai with a second by Trustee Wilkerson. All present voted “yes” on roll call.

Secretary’s Report

The minutes of the February 2019 board meeting were approved as presented on a motion by Trustee Raver with a second by Trustee Larimer. All present approved.

Treasurer’s Report

The treasurer’s report was presented. A motion to approve the treasurer’s report as presented was made by Trustee Larimer with a second by Trustee Wilkerson. All present voted “yes” on roll call.

The bills for March 2019 totaling $14.445.45 were examined and approved on a motion by Trustee Wilkerson with a second by Trustee Raver. All present voted “yes” on call.

Committee Reports

No reports at this time

New Business

No new business at this time

Unfinished Business

50. Second Reading for Room Rental Policy Revision-Director Keller presented a revised Room Rental Policy which included the addition of a checklist for renters. After a brief discussion, the board opted to change number 5 on the policy to read “A fee of $50.00 per day will be charged for use of the facilities along with a $50 refundable deposit. Deposit will be returned if the building is left in good condition.” Director Keller will make these changes and present the revised policy to the board next month.

Proposed Fiscal Year 2020 Budget-Director Keller presented the board with a proposed FY 2020 budget. The board examined the budget and discussed the changes they wanted made. Director Keller will present a revised proposed budget with the changes and personnel costs asked for by the board at next month’s meeting.

Director’s Report

Director Keller reported that BBL’s Construction Grant application scored 9 out of 10. But BBL is on Tier 2 application eligibility because of a recently received grant. If this grant is not funded, BBL should resubmit it for a later funding cycle.

Staff evaluations were reviewed by the director and staff.

Programming and building use has been on the upswing the past month.

Many activities are being planned for National Library Week. These include a talk about the Library of Alexandria, an IHLS trainer will work with staff and the public on the use of the Cloud Library, adult spelling bee, a special Fort theme Story Time and a program on preserving heirlooms. The regular card game and Domino League will still hold their normal schedules during this week.

Director Keller presented the board with a copy of the Water Quality Report conducted by the City Water Department.

Recently received Library donations are: $50 from patron John Wright in recognition of excellent service by the staff, $40 from Beta Sigma Phi in appreciation of use of the facilities for 2 spring meetings and $110 from Alpha Delta Kappa for the purchase of children’s books and in memory of Jerry Holmes, husband of ADK member Kathryn Holmes.

Director Keller reported the early arrival of the $25,000.00 spring General Fund allocation.

Director Keller reminded the board that Grace United Methodist Church has extended an invitation to the board for their Spring Homecoming on April 6 & 7.

 Board Members’ Reports

President Gaston reported that on February 22 the Money Market account at Peoples State Bank was transferred into a Savings Investment account at Peoples State Bank. This new account will pay 1.5% interest. No checks can be written out of this account. Any transfers will have to be made verbally by the board members with account control permissions.

President Gaston reported on a matching grant opportunity with Modern Woodmen Representative Jane Wayer. Modern Woodmen will match any amount up to $2,500 for the library to purchase new shelving. She also stated that the offer of a matching grant was also extended to the Friends of the Bryan-Bennett Library. Board members decided to pursue the matching grant in the amount of $2,500. President Gaston will contact Ms. Wayer about this. Director Keller will inform FOBBL of the grant opportunity.

Adjournment

The meeting adjourned at 8:40 PM. All present agreed.

Respectfully submitted,

 Gayla Wilkerson                                                                                                                                                         BBL Board Secretary